How to Register the articles (For University Member)

1. We will receive information such as the title of the paper you wish to make public.
2. We will see if the paper can be published.
3. We will ask you to send us the data of your paper by email.Please follow the instructions in the email to register your paper data, etc.
   *In the case of OA, we will proceed with registration without going through this procedure.
4. We will register your paper with SWAN.

The required information as follows:

• a) Information of the Article such as Title, Periodical’s Name, ISSN, Volume, Issue, Page, Year and Month and Publisher’s Name.
• b) DOI, Digital Object Identifier.
• c) That the co-author agrees.

Note: For papers selected for "Open to the public" or "Accessible only within the university network" in the Faculty Evaluation Database, the Library will prepare them for registration without contact. Data stored as "Do not disclose" will be re-edited on the Faculty Evaluation Database and selected as "Open to the public" or "Accessible only within the university network" so that the Library can receive the information.

Point of Contact: Shimane University Library Catalogue and System Section
cat[at]lib.shimane-u.ac.jp
(replace [at] with @)

After the contact, we operate the procedures as follows:

1. We confirm the permission from publisher.
2. We check conditions on permission in the publisher’s website, we will ask you to send us your manuscript data. In case we could not find enough information, might ask about the contract between author and publisher such as Copyright Transfer Form.
3. We register the articles on SWAN.

NOTE：
1. We would like you to get agreement on disclosure for SWAN from your co-author. We do not designate a particular way to contact him/her. If you need the form, please feel free to use this DOC (Japanese).
2. Please save the manuscript data at the time of completion of the first draft and at the time of acceptance. The procedure will be easier if you ask your collaborators for permission to publish your manuscript on SWAN when it is accepted.

All articles published in the Shimane University Bulletin would be registered on SWAN. The authors do not need to make any application to register those items on SWAN.

We ask a favor of the Editor or Editorial Staff of The Bulletin. We would like you to send following items the library with ProSelf or OneDrive after the new issue is published.

• Electronic version of the issue, all articles contained.

Point of Contact: Shimane University Library Catalogue and System Section
cat[at]lib.shimane-u.ac.jp
(replace [at] with @)

After the contact, we operate the procedures as follows:

1. We register the articles on SWAN.
   
2. After the registration, we notify Editor or Editorial Staff of Bulletin the URL of the article.

Disclosure of a dissertation be set down ostensively in Shimane University Degree Regulations, however, the library does not undertake the office procedure directly. The author needs to submit necessary documents to each faculty office. (Question about necessary documents is accepted by the faculty office.) Then staff in the office makes an application to the library, then the library staff operate following affairs.