How to Register the articles (For University Member)

1. We would like you to get agreement on disclosure for SWAN from your co-author. We do not designate a particular way to contact him/her. If you need the form, please feel free to use this（PDF / DOC）.
2. The required information as follows:
a) Information of the Article such as Title, Periodical’s Name, ISSN, Volume, Issue, Page, Year and Month and Publisher’s Name.
b) DOI, Digital Object Identifier.
※You do not need to send us the articles list that you have selected "Open to the public" or "Accessible only within the university network" on the University Evaluation Database. Even if you have selected "Do not disclose" in the past, you can edit the data in the University Evaluation Database and select "Open to the public" or "Accessible only within the university network".


Point of Contact: Shimane University Library Catalogue and System Section
cat[at]lib.shimane-u.ac.jp

After the contact, we operate the procedures as follows:

1. We confirm the permission from publisher.
2. We check conditions on permission in the publisher’s website, we will ask you to send us your manuscript data. In case we could not find enough information, might ask about the contract between author and publisher such as Copyright Transfer Form.
3. We register the articles on SWAN.

NOTE：
Please save the manuscript data at the time of completion of the first draft and at the time of acceptance. The procedure will be easier if you ask your collaborators for permission to publish your manuscript on SWAN when it is accepted.

1. We would like you to get agreement on disclosure for SWAN from your co-author. We do not designate a particular way to contact him/her. If you need the form, please feel free to use this（PDF / DOC）.
2. The required information as follows:
a) Information of the Article such as Title, Periodical’s Name, ISSN, Volume, Issue, Page, Year and Month and Publisher’s Name.
b) DOI, Digital Object Identifier.
※You do not need to send us the articles list that you have selected "Open to the public" or "Accessible only within the university network" on the University Evaluation Database. Even if you have selected "Do not disclose" in the past, you can edit the data in the University Evaluation Database and select "Open to the public" or "Accessible only within the university network".


Point of Contact: Shimane University Library Catalogue and System Section
cat[at]lib.shimane-u.ac.jp

After the contact, we register the articles on SWAN.

NOTE：
The procedure will be easier if you ask your collaborators for permission to publish your manuscript on SWAN when it is accepted.
※Normally, in the case of OA, permission from the publisher is not required to publish the publisher's version of the text data on SWAN.

All articles published in the Shimane University Bulletin would be registered on SWAN. The authors do not need to make any application to register those items on SWAN.

We ask a favor of the Editor or Editorial Staff of The Bulletin. We would like you to send following items the library after the new issue is published.

• Printed version of the issue, all articles contained.
• Electronic version of the issue, all articles contained.

Point of Contact: Shimane University Library Catalogue and System Section
cat[at]lib.shimane-u.ac.jp

After the contact, we operate the procedures as follows:

1. We register the articles on SWAN.
   
2. After the registration, we notify Editor or Editorial Staff of Bulletin the URL of the article.
3. We operate a procedure to store the printed version in the library. We do not notify the completion.

Disclosure of a dissertation be set down ostensively in Shimane University Degree Regulations, however, the library does not undertake the office procedure directly. The author needs to submit necessary documents to each faculty office. (Question about necessary documents is accepted by the faculty office.) Then staff in the office makes an application to the library, then the library staff operate following affairs.

We shall disclose “Summary of Dissertation” and “Summary of Examination Result” on SWAN within 3 months of the degree date. And we disclose the full text of the Dissertation, on SWAN within 1 year of the degree date.