- We would like you to get agreement on disclosure for SWAN from your co-author. We do not designate a particular way to contact him/her. If you need the form, please feel free to use this DOC (Japanese).
- The required information as follows:
a) Information of the Article such as Title, Periodical’s Name, ISSN, Volume, Issue, Page, Year and Month and Publisher’s Name.
b) DOI, Digital Object Identifier.
c) That the co-author agrees.
※ For papers selected for "Open to the public" or "Accessible only within the university network" in the Faculty Evaluation Database, the Library will prepare them for registration without contact. Data stored as "Do not disclose" will be re-edited on the Faculty Evaluation Database and selected as "Open to the public" or "Accessible only within the university network" so that the Library can receive the information.
Point of Contact: Shimane University Library Catalogue and System Section
cat[at]lib.shimane-u.ac.jp
(replace [at] with @)
After the contact, we operate the procedures as follows:
- We confirm the permission from publisher.
- We check conditions on permission in the publisher’s website, we will ask you to send us your manuscript data. In case we could not find enough information, might ask about the contract between author and publisher such as Copyright Transfer Form.
- We register the articles on SWAN.
NOTE：
Please save the manuscript data at the time of completion of the first draft and at the time of acceptance. The procedure will be easier if you ask your collaborators for permission to publish your manuscript on SWAN when it is accepted.
- The required information as follows:
a) Information of the Article such as Title, Periodical’s Name, ISSN, Volume, Issue, Page, Year and Month and Publisher’s Name.
b) DOI, Digital Object Identifier.
c) This article is OA.
※ For papers selected for "Open to the public" or "Accessible only within the university network" in the Faculty Evaluation Database, the Library will prepare them for registration without contact. Data stored as "Do not disclose" will be re-edited on the Faculty Evaluation Database and selected as "Open to the public" or "Accessible only within the university network" so that the Library can receive the information.
Point of Contact: Shimane University Library Catalogue and System Section
cat[at]lib.shimane-u.ac.jp
(replace [at] with @)
After the contact, we register the articles on SWAN. In the case of OA, permission from the publisher is not required to publish the publisher's version of the text data on SWAN.
All articles published in the Shimane University Bulletin would be registered on SWAN. The authors do not need to make any application to register those items on SWAN.
We ask a favor of the Editor or Editorial Staff of The Bulletin. We would like you to send following items the library with ProSelf or OneDrive after the new issue is published.
- Printed version of the issue, all articles contained.
- Electronic version of the issue, all articles contained.
Point of Contact: Shimane University Library Catalogue and System Section
cat[at]lib.shimane-u.ac.jp
(replace [at] with @)
After the contact, we operate the procedures as follows:
- We register the articles on SWAN.
- After the registration, we notify Editor or Editorial Staff of Bulletin the URL of the article.
- We operate a procedure to store the printed version in the library. We do not notify the completion.
Disclosure of a dissertation be set down ostensively in Shimane University Degree Regulations, however, the library does not undertake the office procedure directly. The author needs to submit necessary documents to each faculty office. (Question about necessary documents is accepted by the faculty office.) Then staff in the office makes an application to the library, then the library staff operate following affairs.
We shall disclose “Summary of Dissertation” and “Summary of Examination Result” on SWAN within 3 months of the degree date. And we disclose the full text or the summary of the Dissertation, on SWAN within 1 year of the degree date.
