If the following FAQ could not make a solution to your problem, please ask Shimane University Library Catalogue and System Section (cat [at] lib.shimane-u.ac.jp).


SWAN is an Institutional Repository which is a system to preserve and disclose the research result of University or Research Organization.

Registration of Articles: General

There are merits as follows:

  • You get an opportunity which your article is read by people all over the world.
  • Your article would increase the opportunity to be cited.
  • You would increase the opportunity to be jointed cooperative research.
  • You can give back the research result to the community.
  • You can see your research result anytime.

We ask you to register articles on SWAN to ensure preservation the research result. We think articles disclosed by Open Access Periodicals or external repository such as arXiv.org and ResearchGate, should be also disclosed in SWAN in the context of that Shimane University need preserve and inherit the research result.

Yes, you do. Full-time academic staff such as professor, associate professor, assistant professor and Associate Professor need to register their research result on SWAN.

No, you don't. But if you want to register poster presentation or other materials into SWAN, we would accept it. If you need more information about this topic, please check Shimane University Institutional Repository Operational Guidelines(島根大学学術情報リポジトリ運用要項) Article 5 and an appendix.

Yes, it is. The person who can register his/her research result is a faculty member, a board member, and a staff belonging to Shimane University. If you need more information about this topic, please check Shimane University Institutional Repository Operational Guidelines(島根大学学術情報リポジトリ運用要項) Article 4.

There is a case that can be registered in the repository by the provisions of the publishers or the academic societies. Please send us your article information so that we check if they can be registered. If you need more information about this topic, please check “to check about Copyright for articles(Japanese)”.

No, it isn't. When a Shimane University faculty member registered an article on SWAN, it remains to be disclosed even after the member moved or left the job.

Yes, it should. All articles Shimane University faculty member joined as an author are included in the scope of research result which is necessary to be registered on SWAN.

No, you don’t. The policy applies to the research result published after the date of enactment (May 17, 2018). But we accept registration of a research result formerly published.

Of course you can. We shall withhold disclosing the full text until the designated date by disclosure restriction function of SWAN.

Please send us a list of your articles by e-mail. We will check the copyright and contact you about any data or other requests you need to prepare. And we will register the article on SWAN as soon as the necessary data is completed.

Yes, but it is depending on circumstances. We would like you to tell us the reason.

First of all, please contact us by e-mail. After confirmation the information, we remove your article.

Yes, but articles registered on SWAN are generally disclosed to outside the university. If you request to restrict access from outside the university, we would make it accessible only from inside the university.

Registration of Articles: Bulletin

Please send us a printed bulletin which we can cut off the binding. We make PDF file by cutting off the bulletin and scanning each pages.

Registration of Articles: Doctoral dissertation

The abstract and the summary have each role here, the abstract is one of required document for your application of degree. It is your essential point of the thesis and must be disclosed in 3 months after the conferment of degree. On the other hand, the summary is necessary to be disclosed instead of full text if unable to publish whole of the thesis. The summary must enable guess pf whole thesis sufficiently. In other words, if the abstract enables guess pf whole thesis sufficiently, it is possible to replace the summary by the abstract.

Based on the “学位規則の一部を改正する省令(平成二十五年文部科学省令第5号)”, which enforce from April 1, 2013, SWAN has theses after 2013 Etc. If you graduated before 2012 and want to register your thesis, please send us the data of the main text.

Registration of Articles: Copyright

No, it isn’t. The author keep copyright even after the registration.

No, you don’t. The library inquire a publisher or an academic society which hold the copyright, and we register the article under the condition from the owner of copyright.

A draft before peer review or publish accepted is called a Preprint. Preprint is also known as: Submitted Version, Author's Original Manuscript (AOM), Original manuscript.
A Postprint means a draft of a research journal article after it has been peer reviewed and accepted for publishing. Postprint is also known as Accepted Version, Final Author version, Authors Accepted Manuscript (AAM), Authors accepted version.

Publishers may only publish Preprint/Submitted Version and Postprint/Accepted Version to university institutional repositories. If the publisher allows the publisher version of the publication, the librarian will ask you to send the publisher version of the data.

Please tell us the URL of Institutional Repository where you have already registered your article. We would confirm it is possible or not.

Yes, it is. When you already get the permission from relevant parties of copyright, you may register it. And you may also use the PDF file registered on SWAN.

How to use

The copyright of articles registered on SWAN is not abandoned. The copyright resides the author, publisher or academic society. So you need to use the articles without infringing the copyright.

You can download the PDF by clicking the thumbnail or the icon of “Publisher’s version/PDF” etc. You can get more information here.

The probable causes are two. The first, the PDF file is open, limited only inside the Shimane University. The second, some problem occurred and it is unavailable. We would confirm it and notify to you, so please contact us.

We recommend to cite or refer to the URL next to "Use this link to cite this item" in the detail page of each article, to avoid the link decay.